Effective Date: 25 May 2018
This policy explains how the Nonprofit complies with the General Data Protection Regulation (“the GDPR”) and other applicable laws and regulations relating to the processing of personal data and privacy, including statutory instruments.
II. Principles for processing personal information
We respect your privacy and are committed to protecting your personal information in compliance with the applicable legislation. This compliance is consistent with our desire to keep you informed and to recognize and respect your privacy rights.
a. Contact & personal details
We collect personal information, such as name, phone number, email address, and mailing address from you on a voluntary basis, such as when you:
- Make a donation, either by completion of a pledge card or via a digital form;
- Register for an event;
- Provide your contact details, in writing or orally, to Nonprofit staff or volunteers;
- Purchase a publication from the Nonprofit online or in-person;
- Sign-up for our email list on our Websites or Facebook page;
- Communicate with the Nonprofit by means such as email, letter or telephone;
- Request prayers or blessings;
- Request an in-person audience or meeting with a monastic; and
- Subscribe to our online learning platform
b. Details related to your request for spiritual guidance
In the course of pursuing the Nonprofit’s teachings and meditation techniques, you may voluntarily provide personal or familial health, financial, marital, birthdate and other information about matters of a confidential nature, for purposes of seeking spiritual guidance and requesting prayers. The Nonprofit’s monastics and their support staff may have access to such information in order to assist the monastics with providing these services. These parties have agreed to maintain the confidentiality of any information of a confidential nature that is provided.
c. Web browser cookies
We collect information about how you use our Websites by setting and accessing cookies on your computer. A cookie is a small piece of information sent by our Websites that is saved on your hard drive by your computer's browser. The cookie holds information our Websites may need to personalize or enhance your experience and to gather statistical data, such as which pages are visited and the internet provider's domain name. From time to time, other companies may help us with data research and analysis, but they will be prohibited from using that data for any other purpose. You may disable cookies on your browser. Please review your browser's instructions for doing so. Note that certain features of our Websites may not be available if you delete or reject cookies.
d. Web analytics data
IV. How we process and use your information
We will only use your personal information for the following purposes:
- To enable us to meet all legal and statutory obligations;
- To deliver the Nonprofit’s mission to the community and to carry out any other activities for the benefit of the public as provided for in our Articles of Incorporation;
- To keep you informed by text, email and/or postal mail about the services, publications and events offered by the Nonprofit;
- To answer an inquiry or request for further information about the Nonprofit, its services, activities and events;
- To share inspirational writing and messages from our monastics;
- To carry out your request for prayers or blessings;
- To enable the staff, volunteer representatives and monastics of the Nonprofit to directly communicate with you;
- To assist us in developing our Websites, services and publications so that they are more valuable to the community;
- To fundraise and promote the interests of the Nonprofit;
- To manage our employees, volunteers and contractors; and
- To maintain our own accounts and records.
V. Sharing of your personal data
Your personal data will be treated as strictly confidential and will only be made available to those members of our staff and volunteer team who need to see it in order to perform their functions/roles/responsibilities at the Nonprofit. We do not sell, rent or otherwise share or disclose your private, personally identifiable information to third party data controllers.
VI. Use of data processors
In some cases we will utilize the services of a third party provider to perform functions and/or provide services on our behalf (such as website hosting, online donation processing, mass emailing, event registration, payroll processing, etc.). These third party service providers (“Data Processors”) may use your personal information in order to assist the Nonprofit, or to provide a service to you on our behalf. All of our Data Processors are bound by contractual terms in order to ensure that your personal information will be protected appropriately. These third party Data Processors are also subject to the rules and regulations set forth by the GDPR.
VII. Length of data retention
In general, we will endeavor to keep data only for as long as we need it. This means that we may delete it when it is no longer needed. We will keep some records permanently if we are legally required to do so. We may keep other records for an extended period of time if they are deemed necessary for the functioning of the Nonprofit and delivery of program services.
VIII. Your rights
- The right to request a copy of your personal data which the Nonprofit holds about you;
- The right to request the Nonprofit to correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the Nonprofit to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that your data is transferred or moved (known as data portability);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data where applicable; and
- The right to lodge a complaint with the Information Commissioner’s Office.
When exercising any of the rights listed above, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.
XI. Keeping your details up to date
We do not knowingly collect personal information from children under 18. If a parent or guardian becomes aware that his or her child has provided us with personal information without such parent or guardian’s consent, he or she should contact us. If we become aware that a child under 18 has provided us with personal information, we will delete such information from our files.
XIII. Data security
We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information.
XIV. Changes to this policy
XV. Contact details
Self Enquiry Life Fellowship
PO Box 30627, Santa Barbara, CA 93130 USA
Federal Tax ID: 20-3478668